Reports and End of Financial Year

At the end of your business year, Brick Books produces one spreadsheet containing the figures and supporting detail your accountant is likely to need, plus a zip of your receipts named so each one ties back to the entry it belongs to.

What This Is, and What It Is Not

This is a clean set of books prepared in a form an accountant can work from.

It is not a tax return. Brick Books does not decide what you owe, what you can claim, or which rules apply to you.

Those rules vary too much between countries and circumstances for Brick Books to pretend otherwise.

Before You Generate It

1. Sync your shops one last time

   Make sure the final orders for the year have made it into your books.

2. Count your stock

   This is one of the things most likely to materially change your profit figure. See the stocktake guide if you have not done it yet.

   If Brick Books can see stock purchases but no closing stocktake, the year-end pack will say so clearly rather than quietly presenting the figures as complete.

3. Clear the review list

   Anything marked CHECK ME needs your attention. Review those entries and correct or confirm anything that needs it.

4. Run Check My Books

   Run it once before generating the final pack. It catches structural problems, suspicious dates, missing stocktakes and other things worth finding before somebody else does.

Making the Pack

Open Reports & End of Financial Year, choose the year, and generate the pack.

Brick Books creates a folder containing the spreadsheet and a zip of the receipts for that year.

What Is in It

The pack includes:

• Cover: the headline figures, how the books were prepared, and anything Brick Books knows has not been completed.
• Profit and loss: income, cost of goods sold, running costs and profit.
• Trading stock: opening stock, purchases and closing stock.
• General ledger: every entry recorded for the year.
• Sales by channel: sales broken down by marketplace or sales channel.
• Detailed breakdown: the same figures split down to individual categories, under the groups they roll up into.
• Motor vehicle and Vehicle log: the vehicle claim worked out both ways, and every trip you recorded during the year.
• Data provenance: where the figures came from, including marketplace syncs, imports and entries recorded by hand.

Why the Cover Sheet Matters

The cover sheet says what has not been done just as clearly as what has.

One of the first things an accountant needs to understand is how the books were put together, what has already been checked, and where there may still be gaps.

Putting that information up front means they can spend less time working out what they have been handed and more time actually working with it.

Sending It

Send your accountant the spreadsheet, along with the receipts zip if they want the supporting documents.

The receipt filenames tie back to the entries in the ledger, so if they want to inspect a particular purchase, they can find the corresponding document without asking you to hunt for it.

What happens after that is between you and your accountant.

Brick Books gets your books organised, checked and ready to hand over.